The ICAA respects the privacy and personal information of the users of the Digital Archive. The ICAA does not collect personally identifiable information about users unless it is specifically requested and provided. The ICAA will not share information you provide unless disclosure is required by law or you elect to permit the ICAA to share such information with third parties when you register for an ICAA Account. The ICAA retains your personal identification information for its records; however, your username and password will not be shared with any third parties except with third-party vendors assisting the ICAA with the operation of the Website, as set forth in Section V, or in the event that disclosure is required by law.
A. Archive Account Registration (Creating an Account)
When you access the Digital Archive or register for an ICAA Account, the ICAA collects identifiable and/or non-personally identifiable information that may be used to, among other things, assist its visitors with the use of the Website and Digital Archive, track the usage of the Digital Archive, and protect the copyrights of Digital Archive materials. Depending on your visit or registration, the personal information collected by the ICAA may include: name, user-name, password, name of institution represented (if applicable), email address, and the purpose of your visit. The ICAA may also collect certain non-personally identifiable information, such as the type of browser and type of operating system you are using, and the domain name of your Internet service provider.
B. Making a Donation or Purchase of Materials (online or on-site)
C. Emailing the ICAA
If you email the ICAA, your message and email address may be saved by the ICAA. Any message, material, business information, ideas, concepts, or other information sent to the ICAA by email will be treated as non-confidential and non-proprietary.
D. Aggregate Statistics
The ICAA may also compile and provide aggregate statistics about its visitors and users, traffic patterns, and related institutional information to third parties, but these statistics will not include personally identifying information.
It is of the utmost importance that users of the Digital Archive respect the copyrights to the documents housed in the ICAA Digital Archive. A user’s violations of the ICAA’s Terms and Conditions of Use in this respect may require the ICAA to disclose personally identifiable information to the holder of the copyright that the ICAA believes may have been infringed by such user, and the user shall have no recourse to the ICAA for disclosures made by the ICAA in such circumstances.
To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, the ICAA has put into place appropriate physical, electronic, and managerial procedures to safeguard and secure the information that is collected online. The ICAA utilizes SSL (Secure Socket Layer) technology, which encrypts the names and addresses of all visitors to and users of the Website.
The Website utilizes “cookies,” which are small data files that are automatically sent to your browser from a Web server and stored on your computer’s hard drive. They do not contain any personally identifiable information about you and are generally used to gather information for analyzing the Website’s activity and traffic. This measure is intended to improve the Website’s content and navigation. You have the option to set your browser so that it does not accept cookies. Most of the Website will function without cookies; however, if you wish to create an ICAA Account, cookies are required.
B. Third-Party Service Providers
The ICAA and the MFAH may engage reputable third-party vendors to facilitate response to the needs of Website users and to protect the copyrights to the materials housed in the Digital Archive. The ICAA and the MFAH do require, however, that any third-party vendor maintain the confidentiality and security of all information to which they are provided access. Additionally, the ICAA and the MFAH restrict these vendors from using the information that you had provided in ways unrelated to the ones described above (see Section II); in turn, the ICAA and the MFAH must provide you with an opportunity to either opt-in or opt-out of such use, or otherwise to prohibit such unrelated uses.
The ICAA regularly sends emails to its members that include previews of upcoming exhibitions, publications, and other programs offered by the ICAA and the MFAH. The ICAA respects your preferences as they pertain to the institutional use of personally identifiable information. When you register for an ICAA Account, you will be asked to indicate whether you wish to opt-in to any of the following uses of your personally identifiable information:
If you wish to opt-out of one or more of the above uses, please send a request with your name, email account, and postal address to the address, below, indicating from which of the foregoing uses you wish to opt-out:
The ICAA strives to maintain accurate records of all of its users. In the event that you wish to update information or correct factual errors in your personally identifiable information, please send a request by email to the address set forth in Section V, above. To protect your privacy and security, the ICAA will take reasonable steps to verify your identity before granting access or making corrections to information maintained by the institution.